Gesroom by Safeware


Room Reservation Management

Gesroom is a client or web-based solution for managing the reservation of meeting rooms and associated services. Gesroom was designed for organizations in all activity sectors that need to manage the use of mutualized resources on one or multiple sites (meeting rooms, vehicles, equipment…) SAFEWARE’s Gesroom is an enterprise reservation management solution that allows you to manage and control your company’s valuable shared resources and improve service levels. With Gesroom you can centralize management of meeting rooms, associated service deliveries, car spaces, vehicles and meeting room equipment. Gesroom is ideal for all organizations to schedule events, meetings, trainings, conferences, shows such as: businesses, city hall, courts, schools/colleges…


Efficient resource planning

Gesroom room reservation software was designed to increase productivity without requiring major organizational changes. Gesroom allows you to define unique work flows that map to your business practices, enabling your team members to secure the resources they need at the right time for maximum efficiency.

Easy online accessibility

Through one centralized intranet, your team can make their own meeting room reservations, select eh services they need, any equipment they require and reserve catering, vehicles and parking places. Gesroom shows them instantly the requested resource’s availability, and once selected, confirms the reservation.

Analytics and reporting

Using Gesroom you will instantly see how these resources are performing and assess and reallocate resources across single or multisite operations. Instant analytics will help your management team identify resource constraints before they happen, spot opportunities and take fast action.


If you have 2 meeting rooms or 200, it is not easy to satisfy everyone. Meeting room planning goes beyond a simple reservation. There are many details that need to be accounted for: room capacity, video projectors and other materials, coffee breaks … Forgetting a single detail can ruin your meeting! Safeware offers Gesroom to help you not miss a step. From equipment and room reservations to coordinating related services, Gesroom takes care of everything.

Interactive Planning

Graphic reservation of one or more resources

Multi-criteria search

Use using multiple criteria and filters when searching for rooms to reserve

Material and services delivery

Manage equipment and vehicle reservations, organize external or internal catering orders

Recurring reservations

Reserve rooms for recurring meetings over a set time

Receipt delivery

A document is sent with reservation details to the person making the reservation, attendees, service suppliers

Resource controls

Configure system to verify room capacity and equipment availability.


Easily configure parameters to adapt to internal procedures. Manage user access rights.


Provides reports of rooms to prepare, food to be delivered and service times.

See it in Action